A few of the companies we’ve worked with
How Much Does a Charter Bus Rental Cost in Midland?
Charter bus rental prices in Midland range from $160 to $350+ per hour or $1,900 to $3,500+ per day, depending on the vehicle type, the time of year, and your specific itinerary. Smaller vehicles like minibuses and sprinter vans fall on the lower end of that spectrum, while full-size 56-passenger motorcoaches with premium amenities will be at the higher end. For long-distance trips—such as traveling from Midland to Dallas, Austin, or San Antonio—you can expect to pay between $4.50 and $7.50 per mile.
It is important to remember that these are estimated ranges. The most accurate way to determine your budget is to contact Charter Bus Rental Company Midland directly. Our reservation specialists are experts in the local market and can help you find the most cost-effective solution for your group, whether you need a shuttle for a few hours or a fleet of buses for a week-long event. When you call 325-307-5576, we will take into account every detail of your trip to provide a personalized quote that includes the driver, fuel, and the vehicle.
What Factors Influence Bus Rental Pricing in Midland?
1. Trip Duration and Distance: The two most significant factors in your quote are how long you need the bus and how far you are going. Local trips within Midland and Odessa are usually billed by the hour with a five-hour minimum. If you are planning a multi-day excursion or a long-distance road trip, your quote will likely be calculated by the day or by the mile. It is crucial to have a finalized itinerary when you call to ensure the most accurate pricing.
2. The Time of Year: Just like hotels and airlines, charter bus rates fluctuate based on seasonal demand. In Midland, demand often spikes during the school year for athletic events and field trips, as well as during major oil and gas industry conferences. Spring (April through June) is particularly busy due to proms, graduations, and end-of-year school trips. If you plan to travel during these peak times, booking 3–6 months in advance can help you secure the best rate.
3. Vehicle Type and Size: The size of the bus you choose plays a major role in the cost. A 56-passenger charter bus offers the lowest cost per person if you fill the seats, but the daily rate is higher than that of an 18-passenger minibus . However, larger buses come with amenities like onboard restrooms and extensive luggage storage that smaller vehicles may lack. Our team can help you determine which vehicle offers the best value for your group size.
4. Route Fees and Parking: Your quote includes the bus and driver, but you are responsible for incurred costs such as parking fees at venues like the Wagner Noël Performing Arts Center (1310 N FM 1788, Midland, TX 79707) or Momentum Bank Ballpark (5514 Champions Dr, Midland, TX 79706). If your trip involves toll roads, those costs will also be your responsibility.
5. Driver Accommodation: For federal safety reasons, drivers are required to rest after a certain number of driving hours. If your trip involves an overnight stay—for example, a multi-day trip to Big Bend National Park—you will need to provide and pay for a hotel room for your driver. This ensures they are well-rested and ready to transport your group comfortably the next day.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are a few examples of common trips we book in the Midland area and their estimated costs:
Example 1: The Corporate Oilfield Shuttle An energy company in Midland needs to transport a team of 14 executives and engineers to a site inspection in the Permian Basin followed by a dinner at The Garlic Press (2200 W Wadley Ave #6, Midland, TX 79705). They require the bus for 8 hours. The company books a luxury 18-passenger minibus with leather seats and WiFi. Estimated Cost: $1,350 – $1,600 total.
Example 2: The Wedding Day Shuttle A couple is getting married at the beautiful Rolling 7s Ranch (11700 W County Rd 122, Odessa, TX 79765) and wants to provide transportation for their guests from a hotel block in downtown Midland. They need two 56-passenger charter buses to run shuttles for 8 hours to ensure everyone gets to the ceremony and back to the hotel comfortably after the reception. Estimated Cost: $3,600 – $4,200 total (for both buses).
Example 3: The High School Football Away Game A local high school football team needs transportation to an away game in Abilene, Texas. They need a 56-passenger charter bus to accommodate the players, coaching staff, and all their equipment. The trip will take roughly 8 hours round trip, including the game time. Estimated Cost: $1,900 – $2,300 total.
Example 4: Recurring Employee Transportation A construction firm needs a daily shuttle to move workers from a central parking lot in Midland to a job site in Stanton for a 3-month project. They contract a 56-passenger bus to run morning and evening shifts. Estimated Cost: Long-term contracts are priced differently. Call 325-307-5576 for a custom long-term shuttle quote tailored to your project's duration.
Budgeting for Your Trip: Additional Costs to Consider
At Charter Bus Rental Company Midland, we pride ourselves on transparent pricing with no additional fees in your base quote. However, when budgeting for your group trip, there are a few external costs you should keep in mind to avoid surprises. As mentioned earlier, parking fees and tolls are the responsibility of the renting group. If you are attending a large event at the Scharbauer Sports Complex, be sure to check their bus parking rates in advance.
Additionally, while gratuity is not mandatory, it is industry standard to tip your driver 10–20% of the total rental cost for excellent service. Your driver handles the stress of traffic, navigation, and parking so you don't have to, and a cash tip is a great way to show appreciation. Finally, if you request significant changes to your itinerary last minute—such as adding an unplanned stop at the George W. Bush Childhood Home or extending your rental time past the agreed-upon hours—additional hourly charges may apply. Planning your itinerary carefully with our reservation specialists can help you lock in your price and stay within budget.
Why Choose Charter Bus Rental Company Midland?
We know you have choices when it comes to charter bus rentals in West Texas, but Charter Bus Rental Company Midland stands out for our commitment to quality, comfort, and customer service. Since 2011, we have been the trusted transportation partner for schools, businesses, and private groups across the Permian Basin. We don't just offer a ride; we offer a premium travel experience.
Our fleet consists of modern vehicles equipped with the amenities you need to stay comfortable, including powerful air conditioning (essential for Texas heat), reclining seats, and onboard entertainment systems. We offer 24/7/365 customer support, meaning you can reach us anytime—whether you are in the early planning stages or currently on the road. We have experience handling logistics for Fortune 500 energy companies, local school districts, and high-profile weddings . When you book with us, you are booking with a company that understands the unique geography and needs of Midland and Odessa.
Corporate & Oilfield Shuttle Pricing Models
In a region driven by the energy sector, efficient employee transportation is critical. Charter Bus Rental Company Midland specializes in corporate and oilfield shuttle services designed to keep your operations running smoothly. Unlike one-off rentals, long-term shuttle contracts offer customized pricing models that can provide significant savings for your business. Whether you need a daily commuter shuttle for office staff or rugged transportation for crew changes at remote well sites, we can build a contract that fits your schedule.
Long-term rentals are priced based on the frequency of service, the number of vehicles required, and the duration of the contract. By consolidating your workforce into a single vehicle, you reduce the risk of accidents, lower your carbon footprint, and ensure that shifts start on time. Our corporate buses can be equipped with WiFi and power outlets, allowing your team to stay productive or relax before their shift. Call our corporate travel experts at 325-307-5576 to discuss your specific logistical needs and receive a custom proposal for your business.
Call Today for Your Custom Quote
Ready to hit the road? There is no need to stress about the logistics. Charter Bus Rental Company Midland is here to handle the driving so you can focus on your event. Our reservation specialists are standing by 24/7 to answer your questions, help you choose the right bus, and provide you with a free, personalized quote in minutes. We make the process fast, easy, and transparent.
Don't wait until the last minute—bus availability can change quickly, especially during peak seasons. Call us today at 325-307-5576 to lock in the best price for your Midland charter bus rental. Let us earn your business and show you why we are the number one choice for group transportation in West Texas!
Frequently Asked Questions About Midland Pricing
How far in advance should I book my charter bus in Midland?
We recommend booking your charter bus as soon as you have your date and itinerary finalized. For trips during peak seasons (April–June) or major holidays, try to book at least 3 to 6 months in advance to ensure availability and the best pricing. However, we can often accommodate last-minute bookings for unexpected events or corporate needs, so don't hesitate to call us anytime.
What is included in my quote?
Your quote from Charter Bus Rental Company Midland is all-inclusive regarding the vehicle and driver. It includes the cost of the bus, the driver's gratuity and fuel. It does not include parking fees tolls or driver hotel accommodations for overnight trips. We believe in transparency, so your reservation specialist will review all these details with you before you book.
Do I need to pay a deposit?
Yes, to secure your bus and lock in your pricing, we require a deposit at the time of booking. This ensures that the vehicle is reserved specifically for your group and taken out of our available inventory. The remaining balance is due a few weeks prior to your trip date. Our reservation team will provide you with all the payment deadlines and options when you receive your quote.
Can we drink alcohol on the bus?
In many cases, yes, alcohol is permitted on our party buses and charter buses, provided that all passengers are of legal drinking age (21+). However, you must notify us in advance if you plan to have alcohol on board so we can ensure you are matched with a vehicle and provider that permits it. A refundable cleaning deposit may be required. Please note that for safety reasons, glass bottles are often discouraged, and the driver reserves the right to terminate the ride if behavior becomes unsafe.
What happens if my trip goes overtime?
We understand that events don't always run exactly to the minute. If your trip runs longer than the time specified in your contract, you may be billed for the additional time at the hourly rate stated in your agreement. We recommend building a little buffer time into your itinerary when booking to account for traffic or event delays. If you know in advance that your schedule is changing, please call our 24/7 support line so we can adjust the driver's schedule accordingly.
Bus types Available in Midland
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